Data Haven: document management system integrated with Microsoft Dynamics

Data Haven for Dynamics is a powerful document management solution integrated with Microsoft Dynamics. With Data Haven you can quickly and efficiently process, save and consult all documents in Microsoft Dynamics. You can automate your processes even more with integrated document workflows.

Direct access to all information and documents

Working with paper documents is inefficient and expensive. With an integrated document management system you bring critical process information and documents together in a transparent user environment.

Your employees no longer have to search for information and documents in different systems. 
All documents can be found within Microsoft Dynamics by their transactions. Give your employees access to all information wherever and whenever required.

Process and manage documents

Coordinate and control your document flows (digitalization, processing, archiving, searching, approval, distribution and printing) in an efficient and secure manner.

  • Have your documents such as supplier invoices automatically processed with document recognition (OCR) and limit manual entries to a minimum. Use a ‘management by exception’ principle. Users are only addressed if an action is required from them.
  • Archive your documents automatically and manually by transaction in Microsoft Dynamics NAV where you can dynamically retrieve all relevant documents.

Reduce costs and shorten the turnaround times in your business processes

Unnecessary and inefficient actions become things of the past, with costs being lowered, a reduced likelihood of errors and more motivation for your employees.

  • Improve your process flows and shorten the turnaround times, and have your employees focus on activities with real added value.
  • Define workflows for the fast processing and approval of your documents within your organization. In this way you not only increase productivity, customer satisfaction also benefits.

Our customers about us

Dries Aerts
Co-owner Aerts NV

“For each article we determine the exact selling price and margin, because for each individual article in the container we can assign direct and indirect costs in Microsoft Dynamics NAV.”

Jeroen Nys
CEO VARO

“Cooperation with iFacto is optimal and we look forward to our future full of confidence. Microsoft Dynamics NAV is a complete, future-oriented and international application, but it is always the people and the IT partner who make the difference.”

Youri Benoit
Managing Director FACE

“In our business speed is a competitive advantage: so we have every interest in our logistical and administrative processes being as efficient as possible.”

Wim Mommaerts
Director Piscaer

“iFacto gave us a demo of Microsoft Dynamics NAV, a standard ERP application that can be extended with modules while being very user-friendly thanks to the familiar Microsoft look and feel. The consultants at iFacto also have much experience in the wholesale sector and soon showed their understanding of our processes.”

Alain Peirens
Business Manager Ufttools - Uftlas

“With iFacto Distri+ we can compile a personalised catalogue for the customer with just a few mouse clicks. It includes the articles he has selected, sorted as he wishes, and with the prices as they apply to him.”

Johan Van Maercke
CEO Goodwill

“Goodwill is growing again thanks to the support of a high performance system. A good ERP system is the foundation to further build a business on.”

David Van Roy
Division Manager Diginet

“ We chose iFacto as partner for the ERP implementation, because iFacto understood the distribution model better, was more experienced in wholesale & distribution and offered a fitting standard solution for our distribution division. ”

Rabbit

“With Microsoft Dynamics NAV SI Foodware, Rabbit always has a real-time view of stocks of packaging, raw materials, semi-manufactured products and finished products.”

Peter Vermeiren
Business Manager Vermeiren Princeps

“With the purchase and production planning no more mistakes can happen and stockouts are practically impossible. Moreover, we can keep to the delivery periods for our customers because we now have a correct understanding of raw material stocks, the delivery periods and the delivery reliability of suppliers.”

Patrik Huysmans
Manager Welding Company

“The fact that this solution is built on the Microsoft Dynamics platform was an absolute plus for us. We were however mainly delighted with the range of functionality and the flawless integration of the financial part.”

Qualiphar

“Microsoft Dynamics NAV ensures transparency through the whole process: from the purchase of raw materials, to the manufacturing, storage, distribution and sale of finished products. We then comply with the requirements of the pharmaceutical sector while strengthening our market position.”

Mathieu D’Hondt
Managing Partner Blue Moon

“We are convinced that the cloud model offers the best price-quality ratio. Our operational system already runs in the cloud, and we wanted the same philosophy for the new financial package.”

Bopro

“The accounts department now knows the status of the incoming invoices. This allows us to respect payment periods, provide correct feedback and have better internal reporting.”

Wil Lemmens
Co-founder and partner Showtex

“Showtex now always has the right information in real-time. We can now simply see which products are doing well, at which customer, and where the added value is realized.”

François Grieten
ICT Manager De Boer

“Microsoft and iFacto are both long-term partners with much competence in-house. We can put our future in their hands with peace of mind.”

Jan Blomme
IT manager Delta Light®

“Microsoft Dynamics NAV is seriously underestimated by manufacturing companies. As far as our needs go, NAV is just as strong as SAP. It is maybe even quite a bit more flexible.”

Working together on a goal-oriented implementation

iFacto brings together its experience of implementation processes for over 300 companies. Our implementation process is based on proven methods, while being fine-tuned to match your situation. Our project approach guarantees good preparation and close monitoring of the different project stages, the project plan, the timing and the budget by our project managers.

Diagnostic investigation

During the sales process iFacto starts with a diagnostic investigation in which we set out the requirements and desires of the customer before translating this into a demo for the standard application. A first budget estimate is made based on this information.

Business process analysis

We then set out the business processes. The BPA describes the processes, the implementation decisions and possible adaptations and will serve as blueprint for your course of implementation.

Installation and set-up

The implementation process starts during the installation and setup phase. After a kickoff meeting the software is installed and your system is set up.

Detail system set-up

We further elaborate the basis created in the installation and setup phase during system detailing. Here the consultant and the customer together further fine-tune and parameterise the system. A first pilot conversion takes place. The customer starts the first constituent tests and documents the work instructions. This phase closes with a simulation with all key users becoming familiar with the processes.

Deployment phase

The training takes place in the deployment phase, along with the user acceptance tests and final conversion. The project team releases the project before the Go-live milestone is reached.

Operational phase

You can also call upon our consultants with the start-up if needed. You will then be further supported by the support team.

iFacto news

Older news items
iFacto  nominated for Trends Gazelle 2019

iFacto nominated for Trends Gazelle 2019

7 January 2019
iFacto nominated for Trends Gazelle 2019 From a group of 67.000 other companies iFacto has been nominated for the rewards of Trends Gazelle 2019. Over 18 years Trends, a business magazine elects the award Trends Gazelle in each region. Nominees are based on figures of turn-over, new employees and added value. ,,All these competitive companies are stimulating a positive business environment. Each of them act like an inspiring role model of innovation and employment opportunities.'' ,,We are very proud of this nomination. It’s a nice reward we have achieved by working hard with the whole company.’’ Steven Arrazole de Onate (CEO iFacto Group). On February 27th and March 28th respectively the Trends Gazellen Ambassador Antwerp and Nation will be elected. We are looking forward to it!
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iFacto on Directions Asia convention in Bangkok
Microsoft Dynamics NAV

iFacto on Directions Asia convention in Bangkok

22 March 2018
Mid-March the Microsoft Dynamics NAV partners met at the Directions Asia convention that took place in Bangkok (Thailand). Directions brought all Dynamics NAV experts worldwide together to exchange new product information and exercise in workshops. Also this year two iFacto specialists and Microsoft MVP’s (Most Valuable Professional) Luc Van Dyck and Eric Wauters were in. The hot topic of this convention was the launch of Microsoft’s new solution, NAV in the cloud: Microsoft Dynamics 365 Business Central. This year 375 experts of 132 Dynamics NAV partners, coming out of 32 countries participated to this 2-day event where 50 lecturers gave 10 workshops and 33 sessions. Eric Wauters as well was able to lecture two workshops and two sessions, about the new development environment of this ERP-solution. Later this year on the agenda: Directions EMEA and USA. These conventions will take place respectively in The Hague and San Diego. Obviously, iFacto will also participate to this new info share- and network events. So we can well inform and advise our customers of the latest developments.
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